Administrative Assistant

Landscape Materials is seeking an Administrative Assistant to support the Office Manager by performing bookkeeping, billing, reconciliation, and project follow-up tasks. This is a hands-on position that combines administrative duties with accounting responsibilities. You will be responsible for keeping office processes organized, maintaining accurate financial records, and ensuring timely communication across teams and with external partners.
Responsibilities & Tasks

• Execute routine bookkeeping duties: enter daily transactions, process payments, code invoices, and maintain ledgers following standard procedures.
• Perform account reconciliations on a regular cadence (bank, credit card, vendor accounts) and prepare variance explanations for the Office Manager.
• Generate and distribute customer invoices, track receivables, apply payments, and conduct follow-up calls or emails to resolve delinquent accounts.
• Track open advertising projects to gain new customers.
• Provide general office support such as answering telephones, triaging messages, organizing paperwork, scanning and archiving documents, and maintaining office supply inventories.
• Prepare simple reports and schedules, support month-end close tasks, and administrative projects as assigned.

Required Skills & Qualifications

• Direct experience with QuickBooks Desktop V24 is required. Candidates must be able to navigate the software confidently for invoicing, reconciliations, journal entries, and basic reporting.
• Proven ability to maintain accuracy while processing high volumes of data; strong numeric aptitude and attention to detail.
• Excellent interpersonal and written communication skills to interact with customers, vendors, field staff, and internal teams.
• Success in this role depends on being organized, reliable, dependable, and resourceful. You will contribute to the company’s operational efficiency by keeping financial and administrative processes running smoothly and by supporting the Office Manager in prioritizing tasks.
• A professional attitude, ability to handle confidential information, and a willingness to learn and adapt to changing priorities are essentia

To Apply

Please submit a resume and a short note describing your experience with QuickBooks Desktop V24 and examples of bookkeeping or billing responsibilities you have handled. Candidates who highlight specific reconciliations, billing cycles, or project follow-up successes will be given priority.

Salary range is $18.50 - $23.00 per hour.